Introduction

We are InChorus Group Ltd, a company registered with Companies House in England and Wales under number 11755917 (“InChorus”/“we”/“us”/”our”). We are committed to protecting your privacy.

This policy sets out the basis, under applicable data protection law (including the General Data Protection Regulation (EU 2016/679) and the UK GDPR), on which we will collect and process personal information through your use of the InChorus online software platform and the accompanying software App (together the “Platform”). It applies to our Clients, App Users, Client Users, Marketing Contacts, our website visitors and to other individuals whose data we may process, except for our employees (“you”/”your”).

TYPES OF PROCESSING

IN THE NORMAL COURSE OF OUR BUSINESS WE COLLECT AND PROCESS DATA IN THE FOLLOWING WAYS:

• App users who are typically employees, contractors or consultants who have been granted access to our Platform by their employer (where their employer is an existing client) (“App Users”);
• administrative users of the Platform dashboard who are acting on behalf of their relevant employer (where their employer is an existing client) (“Client Users”); and
• trial users or potential new users of the Platform, including those who we have identified as possible future clients and to whom we are marketing or promoting the Platform and our services (“Marketing Contacts”)
• points of contact of existing clients (“Clients”).

When we refer to “personal data” in this policy, we mean any information relating to you from or in relation to which you may be identified (directly or indirectly).

Please read this policy carefully to understand how we will use and look after your personal data. If you visit www.inchorus.org (the “Website”) or use the Platform,  your data will be processed in line with this policy and the InChorus Terms of Use (“Terms of use”) [https://inChorus.org/terms] will apply. Where your consent is required, we will seek it in compliance with the applicable data protection law as further detailed below.

OUR STATUS AND RESPONSIBILITIES

In the case of App Users, Client Users, and Marketing Contacts, we are the data controller in respect of your personal data.

We are also the data controller in respect of contact information for each client contact which we hold for account and contract management purposes, including for contract queries and billing purposes.

We may act as joint data controller with our clients for some App Users data under some circumstances. In these cases, we have set out a joint controller arrangement which reflects our respective roles and responsibilities. You can ask for further information about this by contacting us at [email protected]

INFORMATION WE COLLECT ABOUT YOU

For App Users and Client Users will collect and process the following data about you:

Information you may voluntarily provide

When using the Platform to log a report via the InChorus App we may collect personal information that you choose to share including your:

• Company email address